VDW Privacy Statement

Verein Deutscher Werkzeugmaschinenfabriken e.V. (hereinafter referred to as “VDW“) takes the protection of your personal data very seriously and adheres to the statutory provisions and in particular also the regulations of data protection law.

1. Controller
VDW is the controller within the meaning of Art. 4 No. 7 EU General Data Protection Regulation (GDPR). Please find more information about us in our imprint. You may reach our contact person for data protection issues at datenschutz@vdw.de.

2. General Information
The following statement will provide you with an overview of what type of personal data are collected in connection with our website for what purpose and on what legal basis. Personal data are all data relating to you personally, e.g. name, address, email address, user conduct. In addition, we will inform you on your rights towards us as the controller.

3. Data Processing on this Website
As a result of the mere informational use of this website, VDW will automatically collect and store information your browser transmits to us in the server log files. These data are technically necessary for us in order to show you this website and to guarantee stability and security (the legal basis is Art. 6 (1) Sentence 1 lit. f GDPR):

Browser type/version;
Operating system used;
Referrer URL (previously visited site);
Host name of the accessing computer (IP address);
Time of the server request; and
Name and URL of the accessed file as well as data volume transferred.

VDW will not attribute these data to specific persons and there will not be any merger of these data with other data sources. Once the data have been used for the above-mentioned purposes, VDW will delete the data.

4. Registration
VDW members have the option to register on our website in order to access the internal area of the website. Once the registration mask has been completed and the information provided has been transferred, we will check your membership and activate the account as soon as possible.
The following mandatory information have to be provided in the registration pro-cess:

User name;
Company email address;
Form of address;
First name;
Last name;
Company

These data are required in order to check your membership and activate your account for the VDW intranet. Art. 6 (1) Sentence 1 lit. b GDPR constitutes the legal basis for such processing.

5. Information Email
VDW will provide an information email to registered members and interested visitors. In this email, we will regularly (on a daily basis) inform you on industry-specific news and new contents on the VDW website. With your declaration of consent, you may subscribe to our information email either via your account in the members’ section or as a visitor on the VDW website. Art. 6 (1) Sentence 1 lit. a GDPR constitutes the legal basis for our sending of the information email.

In order to subscribe to our information email, we use the so-called double-opt-in procedure. This means that once you have registered, we will send you an email to the email address you indicated, asking you to confirm that you want us to send you the information email. If you do not confirm your subscription within 24 hours, your information will be blocked and automatically deleted after one month. Moreover, we will store the respective IP addresses you used and times of registration and confirmation. The purpose of this process is to be able to verify your registration and resolve potential misuse of your personal data, if any. Art. 6 (1) Sentence 1 lit. f GDPR constitutes the legal basis for such processing.

Mandatory information for the information email include your email address, a form of address as well as your full name. Once you have provided your confirmation, we will store these data in order to send the information email. Art. 6 (1) Sentence 1 lit. a GDPR constitutes the legal basis for the processing of your personal data.

You may withdraw your consent to receiving the information email as well as the associated processing of your personal data described in this section at any time and unsubscribe to the information email. You may withdraw your consent by clicking on the link provided in every information email [via this form of the website], by email to […] or by sending a message to the contact indicated in the imprint.

6. Google Analytics
We use Google Analytics to analyse this website. Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and allow for an analysis of your use of the website. The information generated by the cookie on the use of this website are usually transferred to a Google server in the USA and stored there. If the IP anonymization on this website is activated, however, your IP address will first be truncated by Google within the Member States of the European Union or in other countries that are signatories to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is transferred to a Google server in the USA and truncated there. Google will use this information on behalf of the operator of this website in order to evaluate your use of the website and compile reports on the site activities.

You may adjust your browser software to prevent the installation of the cookies. In addition, you can avoid that the data produced by the cookies in relation to your using the website (including your IP address) are stored and processed by Google by downloading and installing the browser plug-in that is available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

We use Google Analytics with the extension “_anonymizeIp()“. As a result, IP addresses are processed in truncated form; with that, it can be excluded that they are linked to a particular individual.
We use Google Analytics in order to be able to analyse and constantly improve the use of our website. With the statistics we obtain, we are able to improve our services and make them more interesting for you as the user. Art. 6 (1) Sentence 1 lit. f. GDPR constitutes the legal basis for the use of Google Analytics.

For the exceptional cases where personal data are transferred to the USA, Google has subjected to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.
Information of the third party provider: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms of Use: http://www.google.com/analytics/terms/de.html, data Protection overview: http://www.google.com/intl/de/analytics/learn/privacy.html, as well as the privacy statement: http://www.google.de/intl/de/policies/privacy.

7. VDW in Social Media
In addition to our website, VDW is present in various social media. At present, you may find us on Facebook, Instagram, Xing, LinkedIn and YouTube.
Please refer to the privacy policy of the respective operator to learn about the purpose and extent of data collection as well as the regulations on the use of your data by the respective platform.

Facebook: https://www.facebook.com/privacy/explanation
Instagram: https://help.instagram.com/155833707900388
Xing: https://privacy.xing.com/de/datenschutzerklaerung
LinkedIn: https://www.linkedin.com/legal/privacy-policy
YouTube: https://policies.google.com/privacy?hl=de

8. Cookies
Furthermore, cookies will be stored on your computer when you use our website. Cookies are small text files which are stored on your hard drive assigned to the browser you use, and with which the provider of the cookie (i.e. in this case us) receives particular information. Cookies cannot execute programmes or transmit viruses to your computer. They serve to render the internet services more user-friendly and more effective as a whole. Art. 6 (1) Sentence 1 lit. f GDPR constitutes the legal basis for the use of cookies on our website.

We use session cookies to operate our website. These cookies store a so-called session-ID with which various requests of your browser can be assigned to the joint session. As a result, your computer can be recognized when you return to the website. The session cookies will be deleted when you close the browser. In addition, we use cookies in connection with the analysis of our website. You may find more information in this regard in lit. 7 above.

You may also prevent the use of cookies by adjusting the settings in your browser software accordingly. If you refuse the use of Cookies, we point out that you might not be able to use this website to the full extent.

9. Your Rights
You have the following rights vis-à-vis us with regard to the personal data concerning you:

• Right to information,
• Right to rectification or erasure,
• Right to restriction of processing,
• Right to object to processing,
• Right to data portability.

In order to assert these rights, please contact our data protection officer at datenschutz@VDW.de. As a matter of principle, the exercise of your rights is free of charge for you.
Moreover, you have the right to lodge a complaint with a supervisory authority on our processing of your personal data.

May 2018